Orchestrating a move for your company requires careful attention to the details, and these details go beyond packing up shop and moving everything to the new locale. You don't want to inconvenience the vendors and clients you depend upon to make your business a success. The following tips can help ensure everyone that needs to know is notified of your move.
Make a List
This may seem like common sense, but it's the best way to make sure no one is missed. Begin gathering names as soon as you are aware of the move, and preferably at least three months in advance. You will want a list of all current vendors and clients, along with the contact information of past vendors and clients going back a year or two. You don't want to lose contact with an infrequent client because they can't find you when they decide they need your services again.
Don't overlook anyone that interacts with your company. Make sure you contact everyone, from the guy that plows the parking lot in January to the service that repairs the AC in July.
Create a Letter
In business, your moving notification mailer is known as the relocation
For vendors and other business contacts, you will only need to send a short and sweet business letter with the details of the
Follow It Up
Although you don't need to follow up with your clients, it's a good idea to follow up with your current vendors. A simple phone call or email, depending on which communication method is usually used, is sufficient. Otherwise, you may find out they updated your address in the billing department, but your new address didn't make it into the files over in the delivery department.
Finally, make sure that you cross-post your moving information to as many places as possible.